Benefits Of Documentation Management In Remote Working


This post will dive into an aspect whose importance often goes unnoticed i.e. documentation management. Simply put, proper documentation supports remote workforces for better operational performance with data-driven decisions. This is the key aspect of managing the documents.

Startups Should Document Everything Religiously From Day 1: Here’s How To Do It


Documenting techniques, procedures, and concepts from the beginning can help your startup grow faster. This guide will help you document the right processes and accelerate growth. Professionalisms documentation Luke Fitzpatrick startup advice


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How Secure Are Your Documents?


Does your business or department still work with paper documents? Some companies do it because they’re afraid that making a change will disrupt the flow of business, others don’t want to retrain everyone and a few tell themselves that physical documents are more secure than an online document management system. Why People Think Paper Documents are More Secure. The True Security Risks of Paper Documents. The Security of a Cloud-Based Document Management System.

Why Effective Document Management is Crucial for Small Businesses

Up and Running

According to the Association for Information and Image Management International , document management is: “The use of a computer system and software to store, manage and track electronic documents and electronic images of paper-based information captured through the use of a document scanner.”.

Convert Documents With Docs.Zone


You can opt for document to PDF, combine files to PDF, web to PDF, as well as PDF to Word, Excel or images. How to convert documents to PDF with Docs.Zone. Alongside the fact that you can transform simple documents to PDF, you can also merge them to PDF as well. As you can see, converting documents with Docs.Zone is very easy and fast, not to mention free of charge.

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Document Retention Policy: Best Practices for Boards

Board Effect

In a perfect world, your nonprofit will never need to rely on your document retention policy. If your board ever has to face the distressing circumstances of dealing with allegations or litigation, having a document retention policy could save the day. What Is a Documentation Policy?

Why It’s Important (And How) To Document Business Relationships

YFS Magazine

It is always worth discussing the importance of business governance and why certain documents are critical to the survival of your business. Business Law Grow business governance legal documents starting a business

How Document Scanning is making Businesses more Eco Friendly


The process of document scanning refers to the effective method of converting paper documents into digital documents so that a business or company can access their important information 24/7. Document scanning can be used with various documents such as client files, HR files, contracts and invoices etc. Using electronic document scanning evidently leads to less printing being carried out in the office.

How Much You Can Save With Document Management Software


There are several ways you can go about saving money, but one of the best and easiest is to use document management software (DMS). No matter what type of business you have, document management software is a crucial piece to cost savings. Not only will you save money on the physical costs of maintaining and storing documents, you will also save on the cost of labor needed to manage the physical storage of documents, which is where the hefty expense really lies.

Why No Startup Should Be Without Document Management


Every startup needs a sound skeleton to hold it together, and document management software is just the thing. The prospect of keeping straight all of the contracts, notes, licensing documents, reports, letters, and lists can be frustrating enough to make some startups second guess why they’re doing this in the first place. Imagine you do lose that very important document. A document management plan is exactly what you need to both stay organized and secure.

How A Document Management System Brings Better Talent To Your Business


Document management software (DMS) makes it easy for employees to access the information and records they need in order to do their jobs, regardless of whether they’re in the office or not. Document management software can save your business thousands of dollars every year in wasted employee time, supply costs, etc. Combine that dream team with the other incredible benefits offered by document management software, and your business will be well on its way to the top.

5 Benefits for creating document templates for your business

Our Own Start-up

A professionally drafted business document can make or break a business of any size. Growth Strategies Startups Benefits for creating document templates Benefits of document templates creating document templates document templates for business templates for your business

What A Document Management Tool Can Do For You In 2018


Businesses that are tired of the tedium of data entry and wish there was a better way to digitize and organize their documents can rest assured — there is. A robust document management system (DMS) that takes care of tedious tasks for you, while ushering your office into the digital age with an entirely paperless workflow. Here we explore how a document management system makes this automated workflow happen, and a few of the key benefits this remarkable office asset offers.

Can Document Management Restore Consumers’ Trust In Enterprises?


Looking at the course of information “management’s” evolution over the past twenty years, companies have, in general, evolved to predominately rely on and store information digitally, yet un-securely and through paper documents, too. Although some documents must be kept in paper format for compliance and consumer-accessibility purposes, there are very few businesses that couldn’t go 98% paperless and still be 100% compliant. By Jesse Wood, CEO of eFileCabinet.

Back To Basics: Document Management Best Practices


Here are some tips to better manage your documents: 1. Consistent Naming of Documents. For instance, you can list the type of document first, the client it is intended for as second, the date as third, and the date the file was created last. You are probably using more than one file cabinet to store all of your business documents, one cabinet for accounting/tax, one for investment client data, human resources and other business administrative documents.

Home Document Management Software: How It Can Positively Impact Niche Workers


Home document management software is a tool that can turn niche employees like consultants, freelancers, and independent contractors into powerful, market-disrupting professionals. The perks of working for a company are well-documented, and among these perks is comfort and stability. Additionally, using home-based document management software solutions lets independent workers condense the amount of space an office would actually fill in their homes.

Document Your MVP for a Developer


In fact, let me provide an important warning: If you create these documents, don't have input from a technical resource, take it to a development shop and they provide you a price. You might also have a business plan, marketing plan, financials, competitor analysis or other kinds of background document. It's fine to send out documents that have older information. Just make note of it in the document and/or in an email when you send it.

Tips for Confidential Business Document Storage

The Startup Magazine

Business documents are very important and should be stored safely. If you need to retrieve information from such documents in the future, it can be done easily. Confidential business document storage should be done in every firm to also avoid exposing important information to external parties. That is why every business should strive to keep their documents safely. Here are 3 tips to confidential business document storage: Labeling.

Why document your company’s tribal knowledge?


It is not common for the CEO of a rapidly growing company to think of slowing down the furious pace enough to have each manager (including the CEO) document the job process managed, as well as see to the documentation for each process managed below.

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3 Reasons Why Document Sharing Apps Are Not Enough for Boards

Board Effect

Document sharing apps are just one of the many digital tools that effective boards need to manage their organizations in the most efficient, secure way. Boards often have the need to collaborate on documents and share them with their peers or others. Secure cloud-based document storage.

6 Office Supply Must-Haves For Filing Documents


In this digital world, documents and other transactions are now done through computers. In this modern age, the filing of documents and data archiving still holds a place in the majority of workplaces. When the filing process is easy and efficient, there would be minimum inconsistencies, missing files, and other problems one might encounter in archiving the documents. For example, a rubber band can hold documents that are too thick for a binder.

Putting a Safety Policy Document in Place to Protect Everyone

Women Entrepreneurs Can

Safety is something we need to prioritize on a daily basis in our business, but the art of putting a safety policy document in place is not so straightforward. Organizing the Health and Safety Document.

Spreadsheets in legal documents

The Equity Kicker

Rather than imperfectly describe formulas in legal documents we should be able to capture them precisely in a Google Sheet or Excel and append the file to the legal document. I have spent a considerable part of today translating the equalisation clauses in our Limited Partnership Agreement into formulas in a spreadsheet.

Keeping Your Information Safe When Ordering Government Documents

The Startup Magazine

To help you stay safe online, here are four tips to keeping your information safe online when ordering government documents from home. Remember you are trying to access important government documents and if someone can gain access to such information, they can easily steal it and commit crimes in your name. This eliminates any loopholes that can give hackers access to your government issued documents.

How Much A Startup Spends On Business Documents

The Startup Magazine

Many startup founders dive into their businesses without considering the costs of business documents. An LLC is formed in the state in which it operates, by filing Articles of Organization and other business documents with that state. You must file articles of incorporation with the Secretary of State in order to establish a C-corp and this process can cost $25 to $1,000 to create these business documents.

Document Business Processes With These 6 Online Tools

YFS Magazine

Successful businesses execute standard processes consistently. Here's a look at six tools designed to boost workflow, productivity and overall performance. Back Office Grow back office business process management business systems managing workflow process management productivity workflow

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Understanding The Different Types Of Finance Documentation And How To Use Them


If you’re in business or involved in the financial side of running one, such as working in bookkeeping, there are certain accounting documents that are fundamental to monitoring a company’s financial position. A knowledge of these documents and what they say about the financial health of a business is very worthwhile for anyone involved in running or administering a company – not just accountancy personnel. The documents.

Documents.Me – Your Important Business Documents On Your Mobile Device


If you’re anything like me, you’ve got various important business documents scattered in different locations. I use DropBox, Google Drive and iCloud, and I have many critical documents scattered in those cloud services that are so buried within I lose track of them. But here’s a service that may help: Documents.Me ( ) is a mobile app that aggregates all those important business documents from private, public and email clouds.

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The Proliferation of Standardized Seed Financing Documents

Feld Thoughts

As of today’s announcement that Ted Wang at Fenwick & West has collaborated with a group of bay area early stage VC’s and angel investors to create the Series Seed Documents (the site isn’t up yet so I can’t opine on the quality of the docs but I expect them to be fine) we now have – at my count – four different standardized seed financing documents floating around the industry. TechStars Model Seed Funding Documents (by Cooley).

Document your tribal knowledge.


It is not common for the CEO of a rapidly growing company to think of slowing down the furious pace enough to have each manager (including the CEO) document the job process managed, as well as see to the documentation for each process managed below. And it is even more of a challenge to consider documenting the tribal knowledge of a company’s key employees. Especially when we are young, we feel invincible, and documenting tribal knowledge seems a chore with no reward.

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Questions to Ask When You Document Your Content Strategy


Research by Content Marketing Institute (and partners) shows that only 32% B2B businesses in 2016 had a documented content strategy. And at the same time, 48% businesses cited a documented content marketing strategy as the reason for their overall improvement in content effectiveness. If you’re at a point in your business where you’re doing things without a documented content strategy, you need to read this! Why is a documented content strategy important?

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Failing Fast at Standardized Seed Deal Documents

Feld Thoughts

A few weeks ago, I wrote a post about The Proliferation of Standardized Seed Financing Documents. A week or so later, my partner Jason Mendelson wrote a post titled Why There Will Never be a Standard Set of Seed Documents. I’ve concluded that Jason is right so rather than torture myself, I’m failing fast with regard to trying to help create a set of standardized seed documents. A few said “I don’t see the problem – it’s fine having multiple seed documents.”

Executive Transition Toolkit: Documenting a Successful Executive Search

Board Effect

It also can be boiled down to show what documents you’ll need for implementing an effective search process. The post Executive Transition Toolkit: Documenting a Successful Executive Search appeared first on BoardEffect. Chances are your nonprofit board faces an imminent executive transition. Seriously. Anticipation of a mass exodus among nonprofit executives builds as Baby Boomers reach age 65 at a rate of 10,000 per day.

Never handle a document twice!


But to find what is important, we usually have to at least scan a document or email, engaged for no less than a short moment and perhaps for the full reading of the document before moving on to look for important issues to resolve. But there is good research to back up the statement that returning to a reading from a distraction causes the reader to lose up to 20% of his or her time in getting back to speed in mentally processing the document and its issues.

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Series Seed Financing Documents

Series Seed Financing Documents Blog. Documents. « About the Series Seed Documents | Main. Series Seed Financing Documents. Please note, these are the latest versions of the Series Seed Documents.    These are the original versions of the Series Seed Documents.    BEFORE DOWNLOADING THESE DOCUMENTS PLEASE READ THE DISCLAIMER. ?. I've not included those in this project (nor the other documents requested above).

Series Seed Financing Documents Series Seed Financing Documents Blog Home Documents Blog Archives Subscribe 09/02/2010 Version 2.0 and why Series Seed Documents are better than capped convertible notes “First they ignore you.   That said, I think this quote accurately captures the life-cycle of creating a simple set of documents for early stage investment. of the Series Seed Documents as well as a red-line showing the changes I’ve made from the original set. 

Startup 101: “Open Source” Start up Legal Documents

VC Cafe

VC Cafe summarized some of the better ‘open source’ legal docs out there – it’s certainly not a replacement for a lawyer – but it will help you get a leg up to see the documents and understand them before you actually sign the dotted line. I will quote TechStars in this friendly warning: “ Please feel free to use these documents, but please do so responsibly only after retaining your own legal counsel.

SAFE Seed Financing Documents

The Startup Lawyer

I wrote an article for LaunchDFW titled “SAFE and SOUND? A Primer on the new YC Docs“ It’s somewhat geared towards the Dallas Fort Worth startup scene, but I believe it’s probably relevant for most of the country/world. Venture Capital

Convertible Note Transaction Documents

The Startup Lawyer

It’s a common misconception that the ‘convertible note’ is the only legal document used in a convertible debt financing. Finally, the most often overlooked document is the consent of the startup’s board of directors with respect to the convertible debt round. I often receive emails from entrepreneurs asking for a ‘sample convertible note’ which I assume they are planning to use on their own.

Incubator Funding Documents Should Be Easy

The Startup Lawyer

Documents in the startup ecosystem evolve. For example, convertible note documents are more complex now compared to 5 years ago (e.g., price caps and price cap regulators). Most of the evolution has to do with real-world experiences of investors and startups. Other times complexity can be chalked up to “deal over-engineering.” ” Some incubators are guilty […]. Startup Issues

Series AA Equity Financing Documents

Series AA Equity Financing Documents Y Combinator and Wilson Sonsini Goodrich & Rosati are happy toannounce the Series AA Equity Financing Documents. These documents were originally created for YC-funded startups to use whenraising angel rounds. So while we wouldof course advise both parties using these documents to have theirlawyers look at them, they provide a starting point that we hope canbe used in many situations without too many modifications.

Bring Your Business Into The Digital Age


Mastering document management search and store features is one of the first steps in effectively leveraging a document management solution. We’ll begin by assessing some of the cloud-based document management functions of these solutions. The Speed of Information Drives Document Management Search and Store Success. But a document management system (DMS) is the equivalent of Google for document search within an organization.

The Standard Financing Document Pipe Dream

The Startup Lawyer

There will never be a single standard set of financing documents, whether for seed or venture capital rounds. And interestingly, the variance in documents increases as the deals get smaller. The closest to a standard set is the NVCA forms, but those are for larger Series A/B/C type rounds. Regardless, it seems like each firm (or […]. Startup Issues